PERAC Memo #36 - 2017: Information Needed for Calculation Approvals
Information Needed for Calculation Approvals
View original on mass.gov →Summary
This memo clarifies the specific documents boards must include when submitting calculations to PERAC for approval, organized by retirement type: Superannuation/Option D, Accidental Disability, Ordinary Disability, Accidental Death (active member), Accidental Death (retiree), and Section 101. Boards are asked not to include extra materials beyond what is listed, as unnecessary paperwork creates filing problems; additional documents will be requested only if needed after PERAC's initial review.
Full Text
M E M O R A N D U M
TO: All Retirement Boards
FROM: Joseph E. Connarton, Executive Director
RE: Information Needed for Calculation Approvals
DATE: December 11, 2017
There is some confusion about what documents are necessary to include when a retirement board seeks PERAC's approval of a calculation. The following is a list of necessary items for each type of calculation. Please do not include extra materials not listed as part of the initial submission.
Superannuation/Member Survivor Option D Calculation Packet:
- Calculation worksheet (include any notes regarding irregularities in service which are not immediately clear from the dates posted in the service boxes)
- Annuity Savings Fund detail (with the appropriate interest credited through the retirement date)
- Anti-Spiking worksheet (or sufficient information about which exception is met)
- Proof of prior service
Accidental Disability Packet:
- Calculation worksheet
- Annuity Savings Fund detail (with the appropriate interest credited through the retirement date)
- Copy of the email stating the transmittal has been approved by the Commission, or a copy of the signed transmittal
- Worker's compensation amounts and dates (only if you seek an offset letter)
- Accidental disability retirement checklist (from PERAC memo #47 of 2009)
- Appropriate payroll records
Ordinary Disability Packet:
- Calculation worksheet (include any notes regarding irregularities in service which are not immediately clear from the dates posted in the service boxes)
- Annuity Savings Fund detail (with the appropriate interest credited through the retirement date)
- Copy of the email stating the transmittal has been approved by the Commission, or a copy of the signed transmittal
- Anti-Spiking worksheet (or sufficient information about which exception is met) only for non veteran calculations
Accidental Death of Active Member Packet:
- Calculation worksheet
- Annuity Savings Fund detail (with the appropriate interest credited through the retirement date)
- Copy of the email stating the transmittal has been approved by the Commission, or a copy of the signed transmittal
Accidental Death of Retiree Packet:
- Copy of the original approval letter
- Worksheet showing the new calculated amount of the benefit
- Copy of the email stating the transmittal has been approved by the Commission, or a copy of the signed transmittal
Section 101 Packet:
- Copy of the original approval letter
Note that after reviewing the original documents, we may still have questions which may require the submission of additional documents. Please submit these additional documents only upon request. In most cases, the additional paperwork is unnecessary and creates a spacing problem in our files.
We trust the foregoing is of assistance. If you have any questions, do not hesitate to contact the actuarial unit.