PERAC Memo #17 - 2022: Mandatory Retirement Board Member Training – 3rd Quarter, 2022

PERAC Memo #17/2022 PERAC Auditor SUZANNE M. BUMP | KATHLEEN M. FALLON | KATE FITZPATRICK | JAMES J. GUIDO | RICHARD MACKINNON, JR. | JENNIFER F. SULLIVAN, ESQ. JOHN W. PARSONS, ESQ., Executive Director FIVE MIDDLESEX AVENUE, SUITE 304 | SOMERVILLE, MA 02145 PH 617 666 4446 | FAX 617 628 4002 | TTY 617 591 8917 | WWW.MASS.GOV/PERAC COMMONWEALTH OF MASSACHUSETTS | PUBLIC EMPLOYEE RETIREMENT ADMINISTRATION COMMISSION PHILIP Y. BROWN, ESQ., Chair

M E M O R A N D U M

TO: All Retirement Boards
FROM: John W. Parsons, Esq., Executive Director
RE: Mandatory Retirement Board Member Training – 3rd Quarter, 2022
DATE: June 30, 2022 Chapter 32 mandates retirement board members to complete training during each year of service on the retirement board. This requirement has two elements: 18 credits over the course of the member’s term and at least 3 credits in each year of the term. Failure to meet either of these statutory standards will prohibit the member from serving beyond the conclusion of the term for which the training requirement was not met. We urge board members to utilize the full array of training choices in order to remain eligible to serve. All classes, webinars, seminars, and conferences listed will earn three credits each unless otherwise noted.
Ways to receive your credits: • Credits for attending live PERAC webinars and in-person trainings are automatically updated by PERAC staff approximately one week after the event. o All attendees must register through the links available on our website.
o Board members seeking educational credits – it is important that you register with your full name and the email address we have on record so we can accurately update your account. o Board members must check in each day at MACRS to receive full credit.
• You must submit a completed Training Affidavit in PROSPER for all other trainings, including pre-recorded PERAC webinars and pre-approved webinar and conference attendance. Any session listed under sections I and II is pre-approved.
• If a Certificate of Completion is offered for any training not directly provided by or sponsored by PERAC, you must submit the certificate through PROSPER to receive credit.
• Please note the full name of the recorded session you have viewed when submitting a Training Affidavit in PROSPER.
• Some sessions require pre-registration. Check individual sessions for closing dates. The Commission appreciates the good faith effort retirement board members are making to fulfill their duties and responsibilities. Since the beginning of the pandemic and our pivot to online offerings, attendance has held at a steady rate. We are slowly beginning to reintroduce in-person sessions this quarter, including the return of the Emerging Issues Forum. We will continue to follow all public health guidelines and will make adjustments to our programming if necessary.

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I. Training Schedule Dates (pre-registration is required) Date Topic/Organization Location / Registration Information July 13 Open Meeting Law Webinar 12:00 p.m. AGO https://tinyurl.com/AGO-JUL13 July 21 Fiduciary Duty for Board Members | Fraud Prevention & Awareness Webinar IGO https://tinyurl.com/0721-IGO
July 24-27 NCTR Trustee Workshop Workshop – Berkeley, CA National Conference on Teacher Retirement https://tinyurl.com/nctr-trustee-2022
July 28 Conflict of Interest Training* Webinar 9:30 a.m. State Ethics Commission https://tinyurl.com/ethics-0728
August 3 Whistleblowing: Knowing your rights and setting your expectations Webinar 2:00 p.m. MCPPO ($15) https://tinyurl.com/mcppo-0803
August 9 th Open Meeting Law Webinar 9:30 a.m. AGO https://tinyurl.com/AG-0809
August 18 Contract Administration Overview Webinar 10:00 a.m. MCPPO ($29.00) https://tinyurl.com/mcppo-0818
August 24 Administrator Training Training – Northampton, MA 8:00 a.m. PERAC https://prosper.perac.state.ma.us/
September 15 Emerging Issues Forum Forum – Worcester, MA 9:00 a.m. PERAC https://2022-emerging-issues- forum.eventbrite.com
September 22 Conflict of Interest Training* Webinar 10:00 a.m. State Ethics Commission https://tinyurl.com/ethics-0922
October 2 – 5 Fall MACRS Conference Conference - Springfield, MA

MA Association of Contributory Retirement Systems Registration opens later this year
October 8 – 11 NCTR 100 th Conference Conference – Tuscon, AZ National Conference on Teacher Retirement https://nctr.org/upcoming- events/annual-conference/
October 22 – 26 NPEA Annual Conference Conference – Seattle, WA National Pension Education Assoc. https://www.npea.com/annual- conference/

*Board members must complete the Conflict of Interest Law training at least once every two years, however, the live session may be taken for credit every year. A certificate of completion is required to receive credit for the Conflict of Interest training.

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II. Recently Added or Recurring Pre-Approved Online Training
(available on demand) Organization Topic How to find webinar: State Ethics Commission Conflict of Interest Law*
select either State and County or Municipal links
mass.gov/complete-conflict-of- interest-law-education- requirements
Office of the Inspector General Inspector General Videos
You must watch all three videos mass.gov/service- details/inspector-general- educational-videos
Office of the Attorney General Open Meeting Law Training You must watch all six videos mass.gov/service-details/open- meeting-law-training-videos
National Council on Teacher Retirement New webinar added: • Dealing with ASOP 4
mass.gov/service-details/perac- online-training Links to all of the above resources can be found on PERAC’s Education page at
mass.gov/perac-education.

• Board members must complete the Conflict of Interest Law training once every two years.
  A certificate of completion is required to receive credit for the Conflict of Interest training.
  Credit for the recorded session may only be awarded once every two years.

III. Administrator Training We will be hosting two in-person administrator trainings this year, one on August 24 th in Northampton and the second in November at another location. This all day training is designed for newer administrators and board staff with less than five years of experience, however board members are welcome to attend. Board members attending will earn three educational credits.

The training will be held at the Hotel Northampton, 36 King Street, Northampton, MA 01060 from 8:00 a.m. to 3:00 p.m.

Registration for this session will be through PROSPER.

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IV. Emerging Issues Forum Returns PERAC’s Emerging Issues Forum will be returning to an in-person event September 15, 2022, at the College of the Holy Cross. We will distribute the full agenda later this summer. We are looking forward to hosting everyone again in Worcester! Board members who attend the Forum will receive three educational credits.
To register, go to https://2022-emerging-issues-forum.eventbrite.com and reserve your spot today! You can also find this link on our website. Online registration will be available until August 30 th or until we reach capacity, whichever comes first.

V. Other Opportunities to Obtain Educational Credit The Commission is willing to approve other educational credits for a variety of events sponsored by “...local, state, regional and national organizations recognized by the Commission as having expertise in retirement issues of importance to retirement board members or other entities...”

Additionally, the Commission has approved education credit for participating in webinars. In 2022, we will again entertain requests for credit in relation to relevant webinars provided that such a request is made well in advance of the session.

Approval for credit must take place well in advance of the date of the event or webinar.
This will enable the Commission to analyze the program and provide a general notice to other retirement board members to maximize participation. Once approved, you must complete the Training Affidavit in PROSPER to ensure proper credit. Board members experiencing Extenuating Circumstances in meeting educational requirements should review Memo #15 of 2019 and contact PERAC with any questions.

The following local and national organizations provide additional educational opportunities that may be relevant for retirement board members:

• American Society of Pension Professionals and Actuaries (ASPPA) • City/Town Sponsored Conflict of Interest or Open Meeting Law Training • Government Finance Officers Association (GFOA) • International Foundation of Employee Benefit Plans (IFEBP) • MA Association of School Committees Open Meeting Law Training • MA Town Clerks Association Ethics Training • National Association of State Retirement Administrators (NASRA) • National Conference on Public Employee Retirement Systems (NCPERS) • National Council on Teacher Retirement (NCTR) • National Pension Education Association (NPEA)